How Digital Tools Can Improve Employee Productivity


I believe that the importance of employee productivity in the workplace is a reality no organization can ignore.

I also believe that E-Mail is killing productivity.

By encouraging more effective output and collaboration in the work environment, it becomes easier to boost overall team performance. However, even this could be especially challenging for any business. But the good news is that it is possible for organizations to enhance productivity, allow for creative thinking, and create a healthy workspace.

With constantly advancing technology, it is now easier to ensure employee engagement, boost work quality, and revamp productivity. The introduction of technology in the workplace, however, inevitably means an increased investment in a digital workspace.

But, is the cost worth it? How can you effectively utilize technology to boost employee productivity? Which principles and tools to use?

3 areas to focus on to improve employee productivity:

1) Communications

The availability of multiple communication tools such as Outlook 365G-SuiteMicrosoft TeamsSurveyMonkeyYammerMonday, GoToMeetingSkype for BusinessSlack, or my current favourite Trello (just to name a few) makes for efficient communication in the workplace – and even outside of it.

Although using a variety of communication tools rather than a single platform may seem counterintuitive, this increased level of communication enhances collaboration among employees and ensures effective, easy, and quick circulation of information from management to employees or within teams. I believe this connectivity also encourages employees to work with those who are members of their immediate team more often and more importantly in an agile way.

2) Flexible Working Environment 

Technology tools such as cloud, video conferencing, and devices like smartphones, laptops, and tablets allow for agility and mobility in the workplace. With increased possibility to communicate with clients and members of the team, and with an easy access to relevant documents, employees can work out of office or even outside regular working hours. This flexibility can improve employee satisfaction – and boost productivity.


3) Employee Engagement

Research has linked employee productivity to the level of engagement in an organization. A 2013 report by Gallup discovered that companies where employee engagement was priority recorded 21% productivity increase, 22% revenue increase, and 10% increase in customer rates. Employee engagement creates a work environment where employees feel valued and involved.

With the aid of digital communication tools and social media platforms, employees can now receive and respond to information quickly and transparently. This allows them involvement in some important decision-making processes in the organization, through forums, surveys, and polls. This increased level of interaction adds to the feeling of job satisfaction and even employee loyalty. Who wouldn’t want to work for a forward-looking organization?

Bottom Line

You can leverage digital tools like web analytics to analyze work performance. You can set goals, use time and project tracking tools to monitor your progress, evaluate where changes are needed. Understanding the progress level of your business helps you ensure employees work efficiently on assigned projects and effect targeted enhancements where necessary.

A digital work environment is a great asset for any organization – and it is worth investing your resources. The high level of engagement it offers comes along with massive benefits that ensure you can reach your targeted goals, enjoy the loyalty of your employees and #MakeTheWorkplaceFunAgain.

PS: Here is a great article about 14 collaboration tools for productive teams

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Image source: Elaine333/